November 16, 2015 Calgary Zoo

All wrapped up in planning ZOOLIGHTS

If you’re a Calgarian, then you know that there is one major seasonal event that the zoo hosts every winter. That’s right, it’s almost time for ZOOLIGHTS!

Calgary’s favourite holiday tradition is back (running from November 27, 2015- January 2, 2016), and with it comes 1.5 million LED lights, activities, and memories to be made.

With all of those twinkling lights, what is it like getting ready for this big event? We caught up with Aaron Cunningham and Kelsey Van Raay, two employees with the ZOOLIGHTS know-how.

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ZOOLIGHTS is a huge event. Visitors always ask ‘what does the preparation process look like?’

Aaron Cunningham has worked for the zoo for fourteen years, and has the inside scoop working with these lights. The zoo uses LED lights so we conserve as much power as possible, and some of the energy comes from our own on-site generators so we don’t stress the city’s power grid.

Aaron notes that the most time consuming task is wrapping the trees in lights; especially the big ones. A lift is used to reach as high as 60 ft in the air to wrap the lights all of the way up the trunk and the main thick branches- it’s very time consuming. There are also figures to set up that are staked into or hung from different structures. Visitors are walking by sparkling animals, lollipops, glittering trees, both static and animated figures to marvel at!

Aaron Cunningham wraps a tree or ZOOLIGHTS 2015!

Aaron Cunningham wraps a tree or ZOOLIGHTS 2015!

So how long does it take to turn the grounds into a sparking winter wonderland? It takes a team of five ZooReady employees three months to physically prepare the lights. With three extra months of prep and another of tear down- the event basically takes up seven months in the year! Employees in Marketing, Communications and other departments are also racing to make it the best event it can be.

Set up begins after labour day where there are less crowds, and the crew works right until the opening date. Challenges arise if the weather doesn’t cooperate- as we were reminded last year, it’s difficult to string lights on a tree with both full leaves AND snow! This year has a particularly unique challenge, as it was the first year of ILLUMINASIA. Staff were taking down those lanterns while adding the lights for the next big event.

So after this many years of working ZOOLIGHTS, what is the best part for Aaron?

“I look forwards to the people that come down and enjoy, and get swept up in the season and the tradition we create. Every year there are proposals. Basically, you get to see people building their own traditions, while enjoying a classic Calgary tradition at the zoo.”

Kelsey Van Raay gets wrapped up in planning this year's ZOOLIGHTS.

Kelsey Van Raay gets wrapped up in planning this year’s ZOOLIGHTS.

Kelsey Van Raay, on the other hand, is a total ZOOLIGHTS newbie. This Special Events Assistant is not only new to living in Calgary this year, but she’s never been to the winter tradition that is ZOOLIGHTS. Not only is she adjusting to the city during the winter and the traditions that the event represents, but she’s adjusting to creating the the event itself.

Kelsey admits that, “The biggest challenge I’m finding is being able to visualize what it should look like without ever seeing it.” Each year of ZOOLIGHTS has a classic element and includes the traditional lights, but also gets switched up in order to keep it fresh for the new year.

So far she’s been communicating a lot with the outside vendors. It’s her job to bring in the new elements, and work side-by-side with event planner, Roz Freeman, to decide what is the coolest new thing to feature. Kelsey know that she is bringing new ideas to help grow the event, “It’s almost helpful that I didn’t know the event before because there are less restrictions on my brainstorming process. It’s fun to have the creative freedom while working here because it’s such a unique place to be.”

Soon she will be experiencing the rite of passage that is going up in the lift for ZOOLIGHTS. “That will happen any day now. Once you’re trained, everyone goes up in the tall lift at least once while working ZOOLIGHTS, and it can go up to 60 ft to hang the lights on those huge trees. It’s actually funny- so many ZOOLIGHTS employees are afraid of heights which is ironic because they are on the lift so much!”

Once she conquers the lift, she’ll be all excitement. “I’m really looking forwards to seeing it all come together, to see the people’s reaction to our hard work.”

This year’s ZOOLIGHTS run from November 27, 2015- January 2, 2016. Tickets can be purchased at the North Gate, or skip the line and purchase them in advance.

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